Billing & Invoicing Software

Xero vs Invoice Ninja

Both are billing & invoicing software. The short answer: choose Xero if you are small businesses and accountants in the UK, Australia and New Zealand; choose Invoice Ninja if you are freelancers who want an open-source invoicing option.

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Xero logo XeroInvoice Ninja logo Invoice Ninja
Best forSmall businesses and accountants in the UK, Australia and New ZealandFreelancers who want an open-source invoicing option
Free planNo (trial may exist)Yes
PricingSee providerSee provider
Built for IndiaGlobalGlobal
CategoriesBilling & Invoicing Software, Accounting SoftwareBilling & Invoicing Software
Strengths
  • Clean, fast reconciliation
  • Unlimited users on plans
  • Big integration marketplace
  • Self-hosting option
  • Free tier
  • Flexible templates
Watch out for
  • Payroll availability depends on country
  • Lower plans cap some transactions
  • Self-hosting needs technical skills
  • Interface less polished than paid rivals
Visit XeroVisit Invoice Ninja

Which should you choose?

Xero: Cloud accounting platform known for bank reconciliation, invoicing and a large app marketplace.

Invoice Ninja: Open-source invoicing, quotes, time tracking and client portal; can be self-hosted.

The best way to decide is to run the same week of real work through both — most offer a free plan or trial — and compare how long tasks take, what your team prefers, and the total cost for your number of users including renewal pricing.

Not sure either fits? See all billing & invoicing software compared.